Firmcheck uses a standard self-serve billing model to ensure fair, transparent, and accurate charging based on usage. Here's a breakdown of how it works, including timing, rate logic, and how changes during the month are handled.
🔁 How Billing Works
1. Monthly Billing Cycle (In Advance)
On your billing anniversary date each month, Firmcheck charges you in advance for a full month's service.
This charge is based on the number of active entities (e.g. clients) loaded into the system at that point in time.
2. Entity Adjustments During the Month (Pro Rata Charges)
If you add new entities after your billing anniversary date, these are not immediately charged.
Instead, the system tracks those additions and applies a retroactive pro rata charge on your next invoice.
This means you're only charged for the portion of the month those new entities were active.
3. Entity Deletions or Archiving
If entities are archived or deleted, the system stops charging from the date they’re removed.
Any resulting credit adjustment is also reflected in the following invoice as a pro rata deduction.
🧮 Billing Example
Let’s say your billing anniversary is the 1st of each month. Here’s how this would play out:
Example Timeline:
Date | Event |
June 1 | 10 entities active → Charged £100 in advance (£10 per entity) |
June 10 | 2 entities added |
June 20 | 1 entity deleted |
July 1 | Next invoice generated |
What Your July 1 Invoice Will Include:
Base charge: 12 entities currently active → £120
Pro rata charge for the 2 entities added on June 10:
Charged for 21 days in June → approx. £14
Pro rata credit for 1 entity deleted on June 20:
Credited for 10 unused days in June → approx. –£3.33
🧾 Total July 1 invoice:
£120 (base) + £14 (pro rata) – £3.33 (credit) = £130.67
To access your invoice in Firmcheck navigate to the top right drop-down, then manage subscription.
Firms that are on custom plans, please refer to your agreement for your payment terms, as they may slightly differ from this guidance.